AP & T&E Specialist / Team Lead

Requirements

• Experience of working in an accounts/finance department within a professional services environment.
• Experience of supervising team.
• UK Expense processing knowledge.
• Intermediate Microsoft Excel skills and experience of using an accountancy software package such as Microsoft Dynamics/Vision
• Able to produce information of high quality to strict deadlines and be flexible to ensure deadlines are consistently met
• Confidence to deal with finance and non-financial customers (internal) at all levels
• Experience of dealing with confidential data and be trustworthy
• Interested in pursuing a career in finance

Preferred Qualification

• Experience of working in an accounts/finance department within a professional services environment.
• Experience of supervising team.
• UK Expense processing knowledge.
• Intermediate Microsoft Excel skills and experience of using an accountancy software package such as Microsoft Dynamics/Vision
• Able to produce information of high quality to strict deadlines and be flexible to ensure deadlines are consistently met
• Confidence to deal with finance and non-financial customers (internal) at all levels
• Experience of dealing with confidential data and be trustworthy
• Interested in pursuing a career in finance

Responsibilities

Processing Travel & Expense claims and supporting month-end activities.
• Manage the end-to-end Travel & Expense (T&E) process, ensuring adherence to company policies and compliance requirements.
• Review expense reports and ensure all expenses are processed within the agreed SLA.
• Ensure accurate expense coding, VAT compliance, and proper documentation for all expenses.
• Follow up on expenses not submitted/approved.
• Perform Payment proposal and payment posting activities manually.
• Manage workloads effectively during month-end activities.
• Manage and provide guidance and support to team members on exception handling and process-related queries.
• Prepare management reports and status updates on T&E operations to stakeholders and management.
• Track productivity and quality metrics and identify opportunities for process improvement.
• Handle Mailbox queries and provide resolution on same day.
• Maintain good relationship with internal and external stakeholders and deal with queries/discrepancies in timely manner
• Make sure all new scenarios are updated in the SOP’s regularly
• Holiday cover for other resource from the same team
• Other ad-hoc duties as and when required